Secrets To Time Management And Productivity
Are there really secrets to time management and productivity or have we heard them all before? We often know what to do, but just need to execute. Everyone has the same 24-hour day to dream, determine goals, and complete tasks that will help them meet those goals. You may only need this information as a reminder, but here are some secrets to time management and productivity make you feel like you have hours more in your day.
Set Priorities – There are only four choices:
- Most important
- Most urgent
- Least important
- Least urgent
Identify tasks and set your priorities carefully by what is important over not important. Avoid having issues of urgency each day and you can get a handle on your time in ways that you never thought possible.
Schedule Everything – Your priorities need to be added to your calendar. Everything from the 15 minutes you need to use social media to the one hour you take your kids to the park, needs to be put into your calendar. If you have a project due in a week, you should have five days of scheduled time to work on the project prior to the due date.
Improve Your Focus
Check Your Schedule – At the beginning and end of each day, block time to check your schedule. Ensure that you have your priorities in order, add anything new to your schedule that needs to be added, and remind yourself of what is expected the next day. Checking your schedule helps you feel accomplished at the end of the day, and reminds you of what’s coming up tomorrow.
Learn the Power of “No” –If something is not right for you, is too “urgent”, causes you stress, or you just do not want to do it and it doesn’t fit in with meeting your goals, say no.
Disconnect from Technology – Unplug the phone, turn off email notifications, and get off Facebook. If you’ve not completed the most important tasks on your daily list, you have no business messing around with technology. Unplug and tune in to the tasks at hand. You’ll work faster, smarter, and gain the time you need for other things.
Ignore Interruptions – Check your email at scheduled times during the day. Work through your task list. If you work from home, explain to your children, spouse and family when you are working, and otherwise ignore the door bell ringing. If you didn’t schedule it, you don’t need it.
Outsource – Whether it’s the housework, cooking, or customer service, it’s important to outsource what you can afford to outsource. There are huge payoffs to outsourcing the things that are simply time suckers from your day. If you can’t afford to outsource, your kitchen will not explode if a few dishes pile up, and everyone can do with eating a salad for dinner.
Once and You’re Done – Multitasking is not really a bastion of efficiency. Instead, seek to touch each task only once and finish it.
Finally, it’s important to be serious about following your schedule and calendar. Use technology to help such as Google Calendar or Outlook, synced to your smartphone to help you remember what it is that you should be doing now, and next. It may seem restrictive if you’re not used to working from a schedule but it’s this one factor that makes these surprising time management tips work.
Leave a comment below: What secrets to time management and productivity can you share?